12.2. Create

Adding a timetrack to a task or a project is quiet simple. First select the project you would like to add the timetrack to. At the bottom of the upper left part of the menu there is an option called 'Book time'. Clicking on this option will present a screen similar to the one shown in the next picture.

The individual fields have the following respective meaning or purpose:

• Worker: The name of the employee who has done the work. (mandatory)

• Volume done: The hours spent doing this. (mandatory)

• at: When was the work done (at what specific date). (mandatory)

• Cost per hour: this should be the price for billing the customer.

• Currency: As you can see it is possible to select another currency. Although TUTOS is currently not an official financial multi-currency application this makes it possible to add that kind of functionality easily.

• State: Here it is possible to select the state of this entry. It is possible to select from the following types:

  • no state: This timetrack has no particular state.

  • checked: This timetrack has been checked (allthough at this point in time it is unclear by whome).

  • billed: This timetrack has been billed to the customer.

  • payed: This timetrack has been payed by the customer.

  • unbillable: This timetrack is considered to be unbillable.

• Description: A short description of what has been done. Again, keep it short but understandable. Entries like "changed from os4v3 to os6v3b2" can mean a lot to a technician but doesn't say if this is billable when someone from the finance department reviews this entry.

As part of our little demonstration we will add a couple of timetrack to this project. One of these entries is shown in the next picture.

Every time we are done with entering the information and click on the 'Enter' button we are presented with the project detail screen. After making two entries this screen looks like the one in the next picture.

At the bottom of the screen you can see that is says 'Effort' and the number '44'. That is because the total amount of time spent so far is, you guessed it, 44 workhours. When we click on the '44' (which is also a link to a detail screen) we are presented with an overview of the individual timetracks as shown in the next picture.

The list itself is pretty self-explanatory but there are some minor caveats. First, the column marked '#' contains links to the individual timetrack records so you can go and edit these individually. The 'Reference' and 'Worker' links will bring you to the respective project and contact detail screens. As you can see, the states are mentioned but also easily modifiable by clicking on the checkbox on the right and selecting the desired state (as mentioned before) and clicking on the 'OK' button. The 'Cost' column contains the multiplication's of the amount of workhours times the hourly rate.